Definition of an advisory board

A while ago I was asked about input on what defines an advisory board and I tried to write down a short definition. My thoughts here are that this short example both should serve as guidance for the board itself, as well as showing the commitment towards sponsors, speakers and participants for in this case a conference. Hope this can be something of use to you as well!

The Advisory Board

Definition

The Advisory Board is comprised of leading experts in systems development. These experts work with the team to create relevant conference session content to give you the information and ideas you need to succeed in the IT-industry.

Roles and Expectations

The Advisory Board provides valuable and necessary input into the event development process. Through a series of conference meetings every other month and associated communications, the Advisory Board suggest, advise and assist with the review and selection of submitted conference speakers and topic proposals. Additionally, Advisory Board members might be called upon to either speak themselves and/or offer advice and suggestions on speakers and topics that could be of interest to the conference.

Commitment

All Advisory Board members are required to:

• ·  Serve a two-year term
• ·  Attend and actively contribute during conference meetings
• · Attend at minimum 80% of the scheduled board meetings or provide notice of absence

All Advisory Board members are expected to:

Assist with the conference process for the conference held annually by actively participating in selected scheduled planning meetings designed to program those events when called upon.

Volunteer to speak when available and if needed at pre-conference marketing could be live at site, in webinar or recorded marketing film.

Advocate by actively promoting the conference, spreading the word about open calls for speaking proposals, and sharing volunteer advisory board opportunities among your professional networks.

Selection Criteria

The board is selected, to the extent possible, to create a working group balanced by: experience level, years in profession, industry sector, geographic location and area of expertise. Considerations for selection include:

Professional experience and knowledge of the IT industry, system development, potential regulations, policies, procedures, best practices and theory

Not currently active on any other advisory board locally regarding the same topic